Users and invitations

Adding people, sending invitations, Google and Microsoft sign-in, and turning access off.

Add a person

Users → Add. Only a name and an email are required. You can also set a job title, department, manager, start date, role and groups. These fields feed reports, the manager view and dynamic groups: the start date, for example, powers rules like “joined in the last 30 days”.

Invitations

The person gets an email with a link and sets their own password or signs in with Google or Microsoft. Admins never set or see passwords.

• The link works once and is valid for 7 days.
• Until the person accepts, their status is “Invited”. Their profile has “Resend invitation”: a new link replaces the old one.
• If an invitation hasn't been accepted for more than 3 days, it shows up on Today with a button to resend it.

Google and Microsoft sign-in

People can sign in with their work Google or Microsoft account instead of a password. Only people you've already added can do this: the account's email must match their email in Spilno LMS. Available on Business and Enterprise.

Forgot password

“Forgot password?” on the sign-in page sends a link to set a new password, valid for an hour. Admins can send the same link from a person's profile.

Turn access off

Untick “Active” on the person's profile. They can no longer sign in, but their results and certificates stay in reports. You can turn them back on at any time.